How to Leverage an HRMS

person reviewing workful small business management software

As technology continues to advance and companies become more and more sophisticated, one consistency amongst their human resources decisions is one to move towards using a human resources management system (HRMS). These SaaS (software-as-a-service) solutions help manage common HR functions like compensation, time off and compliance on a digital platform, removing the need for HR professionals to complete many administrative tasks manually.


Even amongst HR professionals, the definitions between HRMS and Human Capital Management (HCM) systems are debated. Here’s a simple breakdown of their differences:

  • HRMS, sometimes used interchangeably with HRI (human resources information), focuses on improving the management of HR functions by supporting or automating processes that human resource departments complete regularly.
  • HCM systems, while they may include many aspects of HRMS, are focused on higher level strategies of the company and how people play into that. These solutions are more strategic, supporting more long-term and higher-level goals of the company.

What features are included in HRMS?

Depending on which HRMS solution you decide to go with, there are varying features that are included. Systems, like Workful, can help you ease the burden of performing many of the following tasks.


After spending long periods of time managing the interview process and hiring the perfect candidate, HR personnel must then spend hours managing the onboarding process. Many HRMS platforms, including Workful, provide a platform for you to easily track the onboarding process.


Quite possibly the most fundamental feature of any HR system is processing payroll. Beyond processing paychecks and calculating necessary taxes and withholdings, some systems, like Workful, also allow employees to log in and access important information, like paystubs and time off requests.


Beyond just supporting everyday HR tasks and responsibilities, good HRMS systems also provide real-time analytics for management to gain insights and make educated decisions about the future of the workforce for their company. Through flexible reports, good HRMS systems allow upper-management to comprehensively understand their employees and confidently steer the company in the right direction.

Ready to incorporate an HRMS in your company? Check out Workful’s pricing plans for our small business management software!

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