7 Reasons You Should Combine Payroll & Timekeeping
Paying your employees for the time they’ve worked is critical. But, it can take a lot of effort for you to track time worked and run payroll. It’s time consuming and leaves a lot of room for error. Get back to business by choosing a payroll program with a built-in time clock. Don’t believe me? Check out these 7 benefits of combining your payroll and timekeeping software:
1. Save Time
Managing time records can be very time consuming. Your employees have to remember to fill them out correctly and on time. You have to chase the timesheets down. Then, you have to actually transfer them over to your payroll run.
Nobody has time for that. By combining your payroll and your timekeeping in one program, all the information is already there and is pulled into your next payroll run for you. And, your employees don’t have to remember to turn anything in, so they can spend more time working, too.
2. Reduce Mistakes
When employees fill out timesheets manually, it’s easy for them to forget on the way out the door. Then, they’re with stuck questions like: “Was it Tuesday or Wednesday that I stayed late? How long was my break on Friday?”
But, when they can clock in and out on their phone, you’ll get the exact times they clocked in, clocked out, or went on a break. So, you won’t have to worry about someone’s time being accidentally wrong.
3. Don’t Worry About Adding
When your employees are filling out timesheets, it’s easy to write down the wrong number of hours worked. An employee might write down the correct times for clocking in and clocking out, but then write down the number of hours they worked wrong. It might be an accident, but that still means you have to take the time to make sure all the hours match up.
You could also accidentally calculate the wrong number of hours. Maybe an employee clocked in at 8AM and worked for 7 hours, but you see that “8”, so you accidentally write “8 hours”. Then, you have to transfer those hours to your payroll run. There’s too many opportunities for error.
You won’t have to worry about any of that when you combine your payroll and time clock because the hours will be calculated for you, and the hours will be transferred to the payroll run for you.
4. Keep Records Together
It can be a handful to keep up with your time records and payroll records. But, with a combined program, all of those things are stored for you on the cloud.
It will also help reduce your risk of lawsuits because you’ll have records showing you paid your employees for their time worked.
5. Add PTO Automatically
If your employees accrue paid time off (PTO) based on the number of hours worked, then a combined payroll-time clock is crucial to ensuring you’re giving your employees the right number of PTO hours.
If your employees accrue 4 hours of PTO for every 48 hours worked, it can be a lot to keep up with. You have to make a note every time someone hits that 48-hour mark. Then, when your employee uses their time off, you have to track that, too.
But, with a payroll-time system, all that will be tracked for you. The system will give your employees another 4 hours of PTO every time they work 48 hours, and it will deduct any time used.
Plus, it will include PTO balances on your employees’ paystubs, so no one has to hope they have enough left to go on that family beach trip.
6. Improve Employee Satisfaction
Have you ever paid an employee for 38 hours when they really worked 40? Then, you had to cut them an additional check or ask them if it was okay to include those 2 hours on their next paycheck?
Even if your employees are understanding, they can get annoyed if that happens too often.
When your time clock and payroll systems are integrated, you won’t have to worry about those kinds of mistakes anymore. Your employees will rest assured knowing they’re getting paid what they’re supposed to.
7. Save Money
When your time keeping program is separate from your payroll program, you’re paying for two different programs, which can get expensive quickly.
You’ll also be able to save money because you and your managers won’t be spending too much time tracking time worked, tracking PTO requests, and running payroll. Everything can be done in minutes, so you can focus on what’s important.
With the combined program, you will also be able to track how much overtime your employees are really working, so you can cut down on overtime pay. If you notice that someone is being paid for a lot of overtime, you can figure out why: