Verification of Employment Letter

Why Do I Need to Write a Verification of Employment Letter?

If one of your employees is trying to buy a house, take out a loan, or rent an apartment, they might ask you for a verification of employment (VoE) letter. A VoE letter is just a short document proving that someone is currently employed at your company.

If an employee asks you to write one, don’t get annoyed – it will only take a few minutes out of your day and can help potentially help your employee out big time. Lenders and leasing departments ask for VoE letters to make sure that the person is on top of their finances and able to make regular payments.

What’s Included in a Verification of Employment Letter?

When your employee asks you for a verification of employment letter, they’ll usually ask for it to include specific information. Usually, the lender wants to confirm

In general, only include the information asked for. But, also include your contact information, just in case the lender has any additional questions.

The letter doesn’t have to be long. It can be as simple as:

This letter is to verify that [Employee’s Name] has been employed as [JOB TITLE] at [COMPANY’S NAME] since [DATE EMPLOYMENT BEGAN]. They are paid [AMOUNT] every [PAY PERIOD].

If you have company stationary, now is the time to use it. But, no matter what, include your contact information at the top, followed by the date and the requester’s contact information (if you have it). You should also sign the letter by hand.

Before you give it to your employee, make sure you put it in a sealed envelope – that will let the lender know that the VoE letter hasn’t been tampered with.